Exhibitor/Sponsor Service Center

The Exhibitor/Sponsor Service Center will open this winter.

The Exhibitor/Sponsor Service Center is your essential hub for preparing your exhibit or sponsorship for the upcoming conference. This tool is designed to streamline your experience, offering access to important documents, a detailed schedule of deadlines, and the ability to purchase lead retrieval services.

Interested in Exhibiting or Sponsorships?

Learn more about opportunities on our Become an Exhibitor page. For additional information, contact Alex Yewdell at ayewdell@ascassociation.org or Chris Schriever at cschriever@ascassociation.org.

Download the Event Prospectus Download the Media Kit Application & Contract  Electric + Internet Exhibitor Service Kit 

 

Important Dates

February

  • Friday, February 28
    • Early Discount Deadline: Lead Retrieval

March

  • Friday, March 7
    • Submission Deadline: Onsite Ad Materials
    • Discount Deadline: Furniture/Electrical
  • Friday, March 14
    • Pre-Show Mailing List Distributed
  • Monday, March 31
    • Submission Deadline: Ad Materials for ASC Focus

April

  • Tuesday, April 1
    • Registration Deadline: Exhibitor Badge
    • Submission Deadline: Exhibit Hall Drawing Form
  • Friday, April 4
    • Attendee Report Distributed
  • Friday, April 11
    • Pre-Sales Prices Increase: Lead Retrieval
  • Friday, April 18
    • Pre-Sales End: Lead Retrieval

May

  • Friday, May 16
    • Post-Show Mailing List Available

Frequently Asked Questions

Where is the conference located?

Gaylord Rockies Resort & Convention Center
6700 N Gaylord Rockies Blvd
Aurora, CO 80019

How do I reserve my hotel room for the conference?

ASCA has secured discounted rates at the Gaylord Rockies Resort & Convention Center for conference attendees and exhibitors.

Hotel booking for the ASCA 2025 Conference & Expo is now open.

Book Your Hotel Now

How many badges come with my exhibit space?

Each 10' x 10' exhibit space includes four Full Conference Registrations. Sponsors will receive additional Full Conference Registrations based on their level of support.

Visit the ASCA 2025 Exhibitor & Sponsor Portal to register booth personnel.

A full conference registration provides your attendee(s) with access to obtain CEUs for any education sessions they attend. We also ask that those registered with an Exhibitor registration give seating priority to ASCA 2025 attendees.

What if I have specific questions regarding my company's participation?

As always, we are here to help. Please contact Alex Yewdell at ayewdell@ascassociation.org or 202.337.1897.

We look forward to seeing you in Colorado!

What is my booth number?

Visit the interactive expo hall map to find your booth number.

How can I purchase my electricity, furniture and carpet?

Review the ASCA 2025 Exhibitor Service Kit for further information on furniture, carpet and electricity.

How can I purchase lead retrieval for exhibit booth personnel?

Lead retrieval can be purchased online through April 20. After this date, device rentals may no longer be available for purchase, but you’ll still be able to purchase app licenses onsite in Denver for use on your own device.

Onsite Prices

USE YOUR OWN DEVICE:
First app license per organization: $425 each
Additional app license per organization: $270 each

RENT A DEVICE:
App license + Device: $525 each

 

To help you get started with lead retrieval at ASCA 2025, please see our online guide to using the Lead Retrieval Exhibitor Portal.

What happens if I tear down early?

Any exhibitor who chooses to dismantle outside of the dedicated teardown times will be prohibited from signing up for exhibit space at next year’s conference until 30 days from the conference date.

How do I pick up my badge?

Pick up your badge at the registration desk. Each exhibit space comes with a set number of badges. If you need to make changes and/or additions on-site, you will be charged an administrative fee.

What are the Expo Hall hours?

Exhibit Hall Hours Wednesday, April 30, 2025:
5:30 pm–8:00 pm – Exhibit Hall Open
Thursday, May 1, 2025:
10:00 am–7:00 pm – Exhibit Hall Open
Friday, May 2, 2025:
10:00 am–12:00 pm – Exhibit Hall Open
12:00 pm – Exhibit Hall Officially Closes/Exhibitor Teardown
Exhibit Hall
Special Events		 Wednesday, April 30, 2025:
6:00 pm–8:00 pm – Exhibit Hall Welcome Reception
Thursday, May 1, 2025:
10:10 am–11:00 am – Exhibit Hall Morning Break
12:30 pm–2:20 pm – Exhibit Hall Luncheon
5:00 pm–7:00 pm – Exhibit Hall Happy Hour
Friday, May 2, 2025:
10:15 am–11:40 am – Morning Break

What should I wear?

Business casual dress is recommended. Colorado’s average weather ranges from 40-69 degrees in April.

What are the hours for move in and teardown?

Move In Tuesday, April 29, 2025:
12:00 pm–5:00 pm

Wednesday, April 30, 2025:
8:00 am–3:00 pm
Teardown Friday, May 2, 2025:
11:40 am–5:00 pm