Plan Your Exhibit

The Exhibitor/Sponsor Service Center is your essential hub for preparing your exhibit or sponsorship for the upcoming conference. This tool is designed to streamline your experience, offering access to important documents, a detailed schedule of deadlines, and the ability to purchase lead retrieval services.

Interested in Exhibiting or Sponsorships?

Learn more about opportunities on our Become an Exhibitor page. For additional information, contact Alex Yewdell at ayewdell@ascassociation.org or Chris Schriever at cschriever@ascassociation.org.

Event Prospectus Media Kit Application & Contract  Electricity & Internet  Lead Retrieval  Register Booth Staff  Shipping & Booth Furnishings 

 

KEY DEADLINES

March

  • Friday, March 13
    • Ad Materials Due for Onsite Advertising
    • Booth Furnishings Discount Deadline

April

  • Wednesday, April 8
    • Ad Materials Due for ASC Focus—ASCA + SAMBA 2026 Onsite Issue
  • Monday, April 13
    • Exhibitor Badge Registration Deadline
    • Exhibit Hall Drawing Form Submission Deadline

DISTRIBUTION DATES

March

  • Tuesday, March 31
    • Pre-Show Mailing List

April

  • Monday, April 13
    • ASCA + SAMBA 2026 Attendee Report

June

  • Saturday, June 13
    • Post-Show Mailing List

Frequently Asked Questions

Where is the conference located?

Gaylord National Resort & Convention Center
201 Waterfront Street
National Harbor, MD 20745

How do I reserve my hotel room for the conference?

ASCA has secured discounted rates at the Gaylord National Resort & Convention Center for conference attendees and exhibitors.

Room Rates: From $271 (+ tax) per night for a single/double room

Hotel booking for the ASCA + SAMBA 2026 Conference & Expo is now open.

Book Your Hotel Now

What are the Expo Hall hours?

Exhibit Hall Hours Wednesday, May 13, 2026:
5:00 pm–7:00 pm – Exhibit Hall Open
Thursday, May 14, 2026:
8:00 am–7:00 pm – Exhibit Hall Open
Friday, May 15, 2026:
8:00 am–12:00 pm – Exhibit Hall Open
12:00 pm – Exhibit Hall Officially Closes/Exhibitor Teardown
Exhibit Hall
Special Events		 Wednesday, May 13, 2026:
5:00 pm–7:00 pm – Exhibit Hall Welcome Reception
Thursday, May 14, 2026:
10:10 am–11:00 am – Exhibit Hall Morning Break
12:30 pm–2:30 pm – Exhibit Hall Luncheon
5:00 pm–7:00 pm – Exhibit Hall Happy Hour
Friday, May 15, 2026:
9:40 am–11:30 am – Morning Break

What is my booth number?

Visit the interactive expo hall map to find your booth number.

How can I purchase my electricity, furniture and carpet?

Review the ASCA + SAMBA 2026 Exhibitor Service Kit for further information on furniture, carpet and electricity.

How many badges come with my exhibit space?

Each 10' x 10' exhibit space includes four Full Conference Registrations. Sponsors will receive additional Full Conference Registrations based on their level of support.

Visit the ASCA + SAMBA 2026 Exhibitor & Sponsor Portal to register booth personnel. 

Register Booth Staff

A full conference registration provides your attendee(s) with access to obtain CEUs for any education sessions they attend. We also ask that those registered with an Exhibitor registration give seating priority to ASCA + SAMBA 2026 attendees.

How do I pick up my badge?

Pick up your badge at the registration desk. Each exhibit space comes with a set number of badges. If you need to make changes and/or additions on-site, you will be charged an administrative fee.

How can I purchase lead retrieval for exhibit booth personnel?

Lead retrieval can be purchased online through April 24. After this date, device rentals may no longer be available for purchase, but you’ll still be able to purchase app licenses onsite in DC for use on your own device.

Prices Through April 24*
USE YOUR OWN DEVICE:
First app license per organization: $395 each 
Additional app license per organization: $235 each 
RENT A DEVICE:
App + Device: $495 each
BADGE API KIT:
API service for exhibitors who wish to use their own custom or third-party lead retrieval solution: $1,075 each (+ tax)

*Prices will increase on April 25.

Lead Retrieval Order Form

 

After April 24, device rentals may no longer be available for purchase, but you’ll still be able to purchase app licenses onsite in DC for use on your own device.

Onsite Prices
USE YOUR OWN DEVICE:
First app license per organization: $455 each 
Additional app license per organization: $295 each
RENT A DEVICE:
App + Device: $655 each (while supplies last)
BADGE API KIT:
API service for exhibitors who wish to use their own custom or third-party lead retrieval solution: $1,075 each (+ tax)

 

To help you get started with lead retrieval at ASCA + SAMBA 2026, please see our online guide to using the Lead Retrieval Exhibitor Portal.

What if I have specific questions regarding my company's participation?

As always, we are here to help. Please contact Alex Yewdell at ayewdell@ascassociation.org or 202.337.1897.

We look forward to seeing you in DC!

What are the hours for move in and teardown?

Move In Tuesday, May 12, 2026:
12:00 pm–5:00 pm

Wednesday, May 13, 2026:
8:00 am–3:00 pm
Teardown Friday, May 15, 2026:
11:40 am–5:00 pm

What happens if I tear down early?

Any exhibitor who chooses to dismantle outside of the dedicated teardown times will be prohibited from signing up for exhibit space at next year’s conference until 30 days from the conference date.

What should I wear?

Business casual dress is recommended. DC’s average weather ranges from 56-79 degrees in May.