Exhibitor Service Center

The ASCA Meetings App is Now Available

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Louisville, KentuckyMay 17–20, 2023

Plan Your Exhibit

The Exhibitor Service Center is the online portal for preparing for your company's participation in the ASCA 2023 Conference & Expo. Below you'll find general expo information and be able to log in to upload your company logo and register booth personnel.

ASCA 2023 Exhibitor Social Media & Email Graphics


Exhibitors can use the following assets to share their participation at the ASCA 2023 Conference & Expo! These images were designed for use on social media, in emails and any other way you’d like. Use the buttons below to download the graphics.

Image Option 1Image Option 2

When using these graphics, please link them to https://www.ascassociation.org/annualconference.

Important Dates
**Dates subject to change

April 30, 2023

Lead Retrieval Deadlines

Pre-sales are available through the end of April 2023, via our secure online form. Only a limited number of new device rentals will be available onsite.

USE YOUR OWN DEVICE:
First app license per organization: $350 each

Additional app license per organization: $195 each

RENT A SCANNER:
App + SCANNER: $450 each


To help you get started with lead retrieval at ASCA 2023, please see our online guide to using the Lead Retrieval Exhibitor Portal.

March 10, 2023 Ad Materials Due for Onsite Advertising
April 28, 2023 Pre-Show Mailing List Available
May 1, 2023 Exhibit Hall Drawing Form Submission Deadline
May 1, 2023 Exhibitor Registration Deadline

Sponsor/Exhibitor Badge Registration Center to register booth personnel.
May 9, 2023 Advanced Freight Deadline
Move In Tuesday, May 16, 2023:
12:00 pm–5:00 pm

Wednesday, May 17, 2023:
8:00 am–3:00 pm
Expo Hall Hours Wednesday, May 17, 2023:
6:00 pm–7:30 pm – Welcome Reception

Thursday, May 18, 2023:
7:00 am–6:30 pm – Expo Hall Open
7:00 am–8:00 am – Breakfast
10:10 am–11:10 am – Morning Break
12:15 pm–2:15 pm – Luncheon
5:15 pm–6:30 pm – Exhibit Hall Happy Hour

Friday, May 19, 2023:
9:00 am–11:30 am – Expo Hall Open
10:00 am–11:00 am – Exhibit Hall Break
11:30 am–5:00 pm – Exhibit Hall Teardown
6:30 pm–9:00 pm

Social Event

At the Kentucky Derby Museum at Churchill Downs.
Buses Depart from the Marriott Tour Lobby at 6:00 pm
June 5, 2023 Post-Show Mailing List Available

Frequently Asked Questions

Kentucky International Convention Center
221 S. 4th St
Louisville, KY 40202

ASCA has secured discounted rates at four hotels for conference attendees and exhibitors.

Hotel reservations for the ASCA 2023 Conference & Expo is now open.

Book Online

Each 10' x 10' exhibit space includes one Full Conference Registration and three Exhibit Hall Passes. Sponsors will receive additional Full Conference Registrations based on their level of support.

Visit the ASCA 2023 Exhibitor Registration Center to register booth personnel.

A Full Conference Registration provides your attendee(s) with access to obtain CEUs for any education sessions they attend. Exhibit Hall Passes give your team access to the education sessions but these attendees will not qualify for CEUs. We also ask that those registered with an Exhibit Hall Pass give seating priority to ASCA 2023 attendees. Additional registrations are available for a fee.

As always, we are here to help. Please contact Alex Yewdell at ayewdell@ascassociation.org or 202.337.1897.

We look forward to seeing you in Louisville!

Visit the interactive expo hall map to find your booth number.

Review the ASCA 2023 Exhibitor Service Kit for further information on furniture, carpet and electricity.

Pre-sales are available through April, 2023, via our secure online form. Only a limited number of new device rentals will be available onsite.

USE YOUR OWN DEVICE:
First app license per organization: $350 each

Additional app license per organization: $195 each

RENT A SCANNER:
App + SCANNER: $450 each

 

To help you get started with lead retrieval at ASCA 2023, please see our online guide to using the Lead Retrieval Exhibitor Portal.

Any exhibitor who chooses to dismantle outside of the dedicated teardown times will be prohibited from signing up for exhibit space at next year’s conference until 30 days from the conference date.

Pick up your badge at the registration desk. Each exhibit space comes with a set number of badges. If you need to make changes and/or additions on-site, you will be charged an administrative fee.

Wednesday, May 17, 2023:

6:00 pm–7:30 pm – Welcome Reception

Thursday, May 18, 2023:

7:00 am–6:30 pm – Expo Hall Open
7:00 am–8:00 am – Breakfast
10:10 am–11:10 am – Morning Break
12:15 pm–2:15 pm – Luncheon
3:50 pm–4:15 pm – Afternoon Break
5:15 pm–6:30 pm – Exhibit Hall Happy Hour

Friday, May 19, 2023:

10:00 am–11:00 am – Morning Break
11:30 am–5:00 pm – Exhibit Hall Teardown

Business casual dress is recommended. Louisville’s average weather ranges from 60-75 degrees.

Move In Tuesday, May 16, 2023:
12:00 pm–5:00 pm

Wednesday, May 17, 2023:
8:00 am–3:00 pm
Teardown Friday, May 19, 2023:
11:30 am–5:00 pm