Schedule

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Through September 30

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Schedule

Join us in New Orleans for three days of learning and networking that is sure to have maximum impact on your ASC. The 2020 Winter Seminar features three specialized tracks that cover ASC Management, Coding & Reimbursement and Finance & Accounting. Attendees can move freely between the tracks and attend any of the sessions offered throughout the seminar.

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Your registration fee gives you access to sessions from all three tracks:

Click the seminar title below to find out more information.

ASC Management

When it comes to running an ASC, it can feel like every day brings another new challenge. Learn to navigate everchanging guidelines and overcome common obstacles in regulatory compliance, infection prevention, HR, quality improvement and other key operational areas—so your facility can remain focused on providing the best possible patient care. Includes a half-day of infection prevention sessions.


Coding & Reimbursement

Make sure you’re not leaving money on the table! In this popular track, you’ll hear from the experts as they discuss the coding and billing updates for 2020 and share strategies you can use to maximize your ASC’s reimbursements.


Finance & Accounting

In an age of growing costs, declining reimbursements and increased competition, keeping your ASC operating in the black is no easy feat. Whether you’re new to ASC financial management or need to brush up on your knowledge, this track has the resources, tools and tips you need to protect your facility’s financial health. Includes a half-day of materials management sessions.



You may move freely among the tracks and attend the sessions most relevant to you.



Thursday, January 16

12:00pm–1:30pm

11:00am–12:30pm

Teamwork rarely happens on its own. Managers and employees must work together to develop a successful, collaborative team. Join this session to learn what both sides can do to create a team that works well together for the benefit of patients and the organization.

AEU Content Area: Quality Management

Faculty:


1:30pm–2:45pm

1:30pm–2:45pm

Dive into strategies for creating content for social media, managing pages on different platforms and utilizing social media to grow your ASC’s business. Explore ways an internal team managing your social media pages can authentically highlight the strength of your ASC’s brand. As a case study, examine how Boling Vision Center transformed its social media presence over the course of six months—increasing patients, revenue and social media followers, all while decreasing their social media budget.

AEU Content Area: Human Resources

Faculty:


3:00pm–4:15pm

3:00pm–4:15pm

Master the fundamentals of the Americans with Disabilities Act (ADA) and the Family and Medical Leave Act (FMLA). Review the basic definitions under each law and find out how the two laws work together. During this informative and interactive session, you will learn what steps employers should take to manage a request for leave, combat potential abuse by employees, engage effectively in the interactive process, assess a request for a reasonable accommodation and minimize the risk of liability.

AEU Content Area: Human Resources

Faculty:

4:15pm–5:30pm

4:15pm–5:30pm

Today, many ASCs face challenges attracting and retaining talented providers and maintaining a loyal customer base. Key to an ASC’s overall success in these areas are patient, surgeon and employee satisfaction scores. This means that every ASC administrator’s plan for success must include strategies to ensure the right infrastructure targeting engagement and satisfaction for providers and consumers. Join this session to explore a range of easy-to-implement strategies—including leader rounding, patient communication tips, surgeon engagement tactics and technology-based assistance—that can help lead to happy patients, surgeons and employees. You will also examine case study examples that demonstrate measurable effectiveness of these strategies.

AEU Content Area: Human Resources

Faculty:



Friday, January 17

7:30am–8:30am

7:30am–8:30am


Evaluations are a necessary evil in the ASC setting. Neither managers nor employees look forward to them, and some may even put off doing them. Evaluations can be particularly challenging when a manager needs to address issues with an employee’s performance. Learn how to use a difficult conversation about employee performance as a meaningful opportunity to drive improvement—and ultimately benefit both parties.

AEU Content Area: Human Resources

Faculty:


Get an update on the 2020 reimbursement changes to Medicare’s ASC payment system, including any new procedures added to the final list of those eligible to be performed in an ASC setting. Discuss the American Medical Association’s CPT changes per specialty of new, revised and deleted procedures applicable to ASC facilities that will take effect January 1, 2020 and examine reimbursement potentials and comparisons from the past year.

AEU Content Area: Financial

Faculty:


Understanding how to read the basic financial statements (income statements, balance sheets and cash flow statements) is an essential job requirement for every ASC administrator. Examine each of these financial statements in detail, exploring their structure, purpose and relationship to the other documents. Discuss the building blocks of these statements and gain a better understanding of how transactions are summarized to create financial information.

AEU Content Area: Financial

Faculty:

8:35am–10:05am

8:35am–10:05am


Managing risk can reduce patient and staff injuries and protect your ASC's reputation and financial health. Learn how to assess adverse events, errors in plan of care or in execution of the plan, and process breakdowns. Take away key strategies that can make a difference in patient care, efficiency and staff involvement.

AEU Content Area: Quality Management

Faculty:


Coding and revenue cycle assessments can reveal valuable insights about an ASC’s financial health and viability. Facilities should not only establish and implement internal and external auditing processes for all areas of their revenue cycles, but also analyze the findings, identify weak links, develop problem resolutions and monitor any changes to determine progress. Examine common areas of the revenue cycle that you should be monitoring; discuss performance objectives, monitoring frequency and accuracy goals; and explore the importance of due diligence coding audits.

AEU Content Area: Financial

Faculty:


Master the basics of ASC revenue cycle management and learn how your revenue cycle impacts the financial health of your facility. Study the most commonly used metrics: identify their meaning, learn how to calculate them and find out how to compare them to best practices. Look at the most common reports to run and use for effective revenue cycle management.

AEU Content Area: Financial

Faculty:

10:30am–12:00pm

10:30am–12:00pm


If you need a basic overview of federal regulations that impact ASCs, this is the session you’ve been looking for. Focus on Medicare payment policy, survey and certification and quality reporting requirements for ASCs, and discuss recent developments in those areas.

AEU Content Area: Regulatory and Legal Issues

Faculty:


GI & Urology: Just the Facts Coding & Reimbursement

Review anatomy, terminology and coding basics for urology and GI procedures. Examine some of the more common surgical urology procedures performed and discuss CPT coding, ICD-10 diagnosis coding, use of modifiers in urology and AMA versus CCI edits. Investigate common causes—and identify solutions—for denials of GI procedures performed in the ASC setting.

AEU Content Area: Financial

Faculty:


Salaries, wages and benefits (SWB) is the largest single expense line item for most ASCs. It’s also the most controllable—yet many ASCs lack the tools necessary to improve spending in this category. Identify effective ways to track staffing and eliminate unnecessary staff time. Review industry benchmarks on salary spend, staff hours and benefits, and discuss tactics you can use to reduce spending and optimize productivity at your ASC.

AEU Content Area: Financial

Faculty:

12:45pm–1:45pm

12:45pm–1:45pm


Appropriate documentation in patient records is a topic all nurses were taught in college, but it’s sometimes a challenge in ASCs. The basic "rules" apply whether you’re using paper or electronic records and are essential in protecting the patient, your license and your ASC. Review the purpose of accurate documentation and explore its importance from the perspectives of patient safety and risk management. Examine documentation requirements for ASCs, consider legal issues associated with nursing documentation and discuss methods of identifying errors in a patient record.

AEU Content Area: Regulatory and Legal Issues

Faculty:


Spine Coding from A to Z Coding & Reimbursement

Spine procedures continue to migrate to the ASC setting. Join this session for a close-up look at the best ways to navigate both basic and advanced spine coding. Gain insights into how these procedures are being performed and learn what to look for in the operative report.

AEU Content Area: Financial

Faculty:


Looking to purchase new equipment? Are you thinking about adding a new surgeon or do you need to replace one who’s planning to retire? Join this interactive introductory session to learn how to use breakeven and sensitivity analysis to better manage and improve your ASC’s bottom line. We will walk through the steps required to make sound financial decisions when case costing, adding new surgeons or specialties, managing staffing expenses and purchasing new equipment. Gain a deeper understanding of how volume, pricing and cost control impacts your center and the processes used to evaluate various “what if” scenarios.

AEU Content Area: Financial

Faculty:

1:50pm–2:50pm

1:50pm–2:50pm


Your ASC’s quality committee, which operates under the guidance of your facility’s governing body, is charged with monitoring and guiding your facility’s Quality Assurance and Performance Improvement (QAPI) program and patient safety activities. Get tips for developing a robust quality committee that is engaged and successful. Review the activities and documentation required from committee meetings and project reports to ensure your facility is meeting all applicable regulatory and accreditation standards.

AEU Content Area: Quality Management

Faculty:


Coding for Pain Management Coding & Reimbursement

Make sure you’re coding properly for pain management procedures ranging from trigger point injections to spinal code stimulators. Explore anatomy, code sets, documentation challenges related to pain procedures and common pain coding errors. Find out what’s new in pain management coding for 2020. Discuss CMS local coverage determinations, medical policies and medical necessity.

AEU Content Area: Financial

Faculty:


Join this session for a review of the various financial statements used by ASCs. Discuss how these documents can be used by internal users, such as managers and governing body members, as well as external users, such as banks and governmental agencies.

AEU Content Area: Financial

Faculty:

3:05pm–4:05pm

3:05pm–4:05pm


Not only is peer review an integral piece of the governing body’s responsibilities and your reappointment process, it’s also a compliance requirement by most states, CMS and your accrediting body. Join this session for a deep dive into peer review. Discuss the two types of peer review (random and incident-based), learn how peer review relates to your QAPI activities, discover how peer review can be more than an exercise in paperwork and find out how to use peer review results in the reappointment process.

AEU Content Area: Quality Management

Faculty:


Join this session for an in-depth review of ear, nose and throat (ENT) procedure coding. Discuss ICD diagnosis indexing tips and descriptions, get the latest ENT coding updates and find out how to apply this knowledge using real-life case studies and examples.

AEU Content Area: Financial

Faculty:


Regularly monitoring and analyzing your ASC’s finances is critical to ensuring the financial health of your facility. Join this session to explore techniques and tools you can use to evaluate your ASC’s financial results. Discuss ratio analysis, tracking and trending, the comparison of financial data to various benchmarks and other tools you can use to improve your ASC’s bottom line.

AEU Content Area: Financial

Faculty:

4:10pm–5:10pm

4:10pm–5:10pm


Do you ever feel like there isn't enough time to breathe, let alone finish everything on your to-do list? Discuss the administrative, clinical and environmental tasks you’re required to perform monthly and quarterly and consider additional suggested tasks that can help you keep your ASC on track and compliant. Explore ways to create a process that’s less daunting but still enables you to accomplish these time-sensitive tasks. Come prepared to ask questions, share tips about practices that work in your ASC and receive guidance on areas you’d like to improve. Audience participation is encouraged.

AEU Content Area: Regulatory and Legal Issues

Faculty:


Gain a deeper understanding of ophthalmology coding, including procedures on eyelids, corneas and retinas. Review pertinent diagnosis coding guidelines as well as local and national coverage determinations to help ensure medical necessity requirements are met.

AEU Content Area: Financial

Faculty:


To be financially successful, ASCs must carefully monitor their financial operations and develop tools to plan for their needs. Preparing budgets and financial projections can assist ASCs in controlling their costs and evaluating alternate courses of action. Review the steps involved in preparing useful projections and budgets that can help you keep your ASC in the black.

AEU Content Area: Financial

Faculty:



Saturday, January 18

8:00am–9:30am

8:00am–9:30am


CMS requires ASCs to have "a licensed healthcare professional qualified through training in infection control and designated to direct the ASC's infection control program." What CMS doesn’t tell you is how to pick the right person for the job and define their responsibilities. Discuss the key components of an ASC infection prevention program that are the responsibility of the infection preventionist (IP). Find out how the role of the IP integrates into a multidisciplinary approach to an effective Quality Assurance and Performance Improvement program.

AEU Content Area: Delivery of Patient Care

IPCH Content Area: Program Development, Implementation & Maintenance

Faculty:


Orthopedics: Coding Below the Belt Coding & Reimbursement

Learn how to maximize reimbursement and avoid common coding mistakes in orthopedics below the waist. Join this interactive session to delve into lower extremity orthopedics, including an overview of coding, common claim denials and appeal strategies to ensure reimbursement success.

AEU Content Area: Financial

Faculty:


Optimizing the Material Manager’s Role Finance & Accounting Materials Management

A healthy supply chain requires proper management, data integrity and strong communication. Learn how to improve your ASC’s bottom line while ensuring your physicians have the materials to do their jobs to the highest standard. You will leave this session equipped to make the critical decisions in human resources, systems and approach that deliver an optimized supply chain.

AEU Content Area: Financial

Faculty:

9:35am–10:50am

9:35am–10:50am


Environmental Hygiene Infection Prevention Strategies ASC Management Infection Prevention

Environmental hygiene is a vital part of an infection prevention program. Explore best practices for developing a comprehensive environmental hygiene program and focus on helping personnel responsible for this task understand the key components and actions to take. Review cleaning frequencies and chemicals, tools and equipment used for cleaning in the perioperative areas.

AEU Content Area: Delivery of Patient Care

IPCH Content Area: Infection Prevention Strategies

Faculty:


Orthopedics: Above the Waist Coding & Reimbursement

Orthopedic coding can have its challenges. In order to maximize reimbursement and avoid common coding errors, it’s important to have an extensive knowledge of medical terminology and best practices for orthopedic coding. Review and discuss the anatomy of the shoulder, wrist, forearm and hands, and learn how to apply this anatomy when reading an operative report and applying HCPC/CPT codes.

AEU Content Area: Financial

Faculty:


Managing Contracting and Vendor Negotiations Finance & Accounting Materials Management

Get an overview of vendor contracts, including the clauses to include and exclude before a contract is executed. Learn the ins and outs of credit applications when applying for a line of credit with prospective vendors or manufacturers. Identify which pieces of capital equipment require a preventative maintenance agreement versus time and materials billing for equipment repairs. Gain valuable tips on negotiating successfully with vendors and manufacturer sales representatives.

AEU Content Area: Financial

Faculty:

11:00am–12:30pm

11:00am–12:30pm


Best Practices in Surgical Instrument Reprocessing ASC Management Infection Prevention

Make sure you understand all the guidelines for reprocessing medical devices that apply inside your ASC. Learn to identify areas for process improvement and discuss best practices for cultivating a culture of compliance. Explore strategies that assist in facility readiness for a survey.

AEU Content Area: Delivery of Patient Care

IPCH Content Area: Instrument-Equipment Cleaning, Disinfection & Sterilization

Faculty:


As more and more new procedures are being performed in the ASC setting, coders may find themselves responsible for coding interventions they’ve never seen before, such as dialysis access interventions. Explore the End Stage Renal Disease (ESRD) Core procedures, study the anatomy of a dialysis graft/fistula and learn how to accurately code for these vascular interventions.

AEU Content Area: Financial

Faculty:


Case Costing: Key to Financial Success Finance & Accounting Materials Management

Can you ensure that your reimbursement is covering your costs, or are you just assuming it is? The only way to know for sure is to do case costing. The setup can be tedious, but the benefits outweigh the initial work; in addition, software systems now can do much of the work for you. Learn the basics of case costing in this session for ASC leaders.

AEU Content Area: Financial

Faculty:





Thursday, January 16

Time Title AEU Content Area
12:00pm–1:30pm

12:00pm–1:30pm

Creating a Team Culture: What Works and What Doesn’t

Quality Management AEU

Quality Management
1:30pm–2:45pm

1:30pm–2:45pm

Social Media Guidelines for ASCs

Human Resources AEU

Human Resources
3:00pm–4:15pm

3:00pm–4:15pm

ADA and FMLA Fundamentals

Human Resources AEU

Human Resources
4:15pm–5:30pm

4:15pm–5:30pm

Drive Success Through Patient, Surgeon and Employee Satisfaction

Human Resources AEU

Human Resources



Friday, January 17

Time Title AEU Content Area
7:30am–8:30am

7:30am–8:30am

Handling Difficult Conversations about an Employee’s Performance

Human Resources AEU

Human Resources

2020 Medicare Reimbursement and CPT Changes

Financial AEU

Financial

Master Your Financial Statements: Understanding Balance Sheets, Income Statements and Cash Flow Statements

Financial AEU

Financial
8:35am–10:05am

8:35am–10:05am

Risk Management: Protecting Your Patients, Staff and ASC

Quality Management AEU

Quality Management

Improving Business Office Operations through Oversight

Financial AEU

Financial

Introduction to Revenue Cycle Management

Financial AEU

Financial
10:30am–12:00pm

10:30am–12:00pm

Federal Regulations and Your ASC

Regulatory and Legal Issues AEU

Regulatory and Legal Issues

GI & Urology: Just the Facts

Financial AEU

Financial

Salaries, Wages and Benefits: Managing Expenses While Optimizing Productivity

Financial AEU

Financial
12:45pm–1:45pm

12:45pm–1:45pm

Patient Record Documentation 101

Regulatory and Legal Issues AEU

Regulatory and Legal Issues

Spine Coding from A to Z

Financial AEU

Financial

Fundamentals of Breakeven and Sensitivity Analysis

Financial AEU

Financial
1:50pm–2:50pm

1:50pm–2:50pm

Keys to Success: Your Quality Committee and QAPI Documentation

Quality Management AEU

Quality Management

Coding for Pain Management

Financial AEU

Financial

Internal and External Financial Reporting

Financial AEU

Financial
3:05pm–4:05pm

3:05pm–4:05pm

A Comprehensive Guide to Peer Review

Quality Management AEU

Quality Management

Deciphering the Details of ENT Coding

Financial AEU

Financial

Financial Analysis, Ratios and Benchmarking

Financial AEU

Financial
4:10pm–5:10pm

4:10pm–5:10pm

The ASC Administrator’s Checklist for Success

Regulatory and Legal Issues AEU

Regulatory and Legal Issues

Ophthalmology Coding: The Basics and Beyond

Financial AEU

Financial

Financial Projections and Budgeting

Financial AEU

Financial



Saturday, January 18

Time Title AEU Content Area
8:00am–9:30am

8:00am–9:30am

Developing a Robust Infection Control Program for Your ASC

Delivery of Patient Care AEU

Delivery of Patient Care

Orthopedics: Coding Below the Belt

Financial AEU

Financial

Optimizing the Material Manager’s Role

Financial AEU

Financial
9:35am–10:50am

9:35am–10:50am

Environmental Hygiene Infection Prevention Strategies

Delivery of Patient Care AEU

Delivery of Patient Care

Orthopedics: Above the Waist

Financial AEU

Financial

Managing Contracting and Vendor Negotiations

Financial AEU

Financial
11:00am–12:30pm

11:00am–12:30pm

Best Practices in Surgical Instrument Reprocessing

Delivery of Patient Care AEU

Delivery of Patient Care

Vascular Dialysis Access Interventions

Financial AEU

Financial

Case Costing: Key to Financial Success

Financial AEU

Financial





Saturday, January 18

Time Title IPCH Content Area
8:00am–9:30am

8:00am–9:30am

Developing a Robust Infection Control Program for Your ASC

Program Development, Implementation & Maintenance IPCH

Program Development, Implementation & Maintenance
9:35am–10:50am

9:35am–10:50am

Environmental Hygiene Infection Prevention Strategies

Infection Prevention Strategies IPCH

Infection Prevention Strategies
11:00am–12:30pm

11:00am–12:30pm

Best Practices in Surgical Instrument Reprocessing

Instrument-Equipment Cleaning, Disinfection & Sterilization IPCH

Instrument-Equipment Cleaning, Disinfection & Sterilization