Overview & Important Dates


Exhibit Hall Map

Important Dates

Early Registration Price Increase: January 9, 2015

Logo & Descriptions:

Advertising Reservation Deadline: April 1, 2015

Advertising Materials Deadline: April 10, 2015

Mailing List Rental: Mailing lists can be purchased at anytime and will be available:

  • Pre-Show Mailing List: April 17, 2015

  • Post-Show Mailing List: May 29, 2015

Furniture/Electricity Deadline: early registration deadline April 22, 2015.

Lead Retrieval Deadline: early registration deadline April 24, 2015.

Badge Registration Deadlines: May 4, 2015.

Set Up Time:

  • Tuesday, May 12, 2015: 12:00pm-5:00pm

  • Wednesday, May 13, 2015: 8:00am-3:00pm

Exhibit Hall Hours:

Wednesday, May 13, 2015:

  • 6:30pm–8:00pm (Exhibit Hall Welcome Reception)

  • 7:45pm Door (Prizes)

Thursday, May 14, 2015:

  • 7:00am–2:00pm &5:30pm–6:30pm (Exhibit Hall Open)

  • 7:00am–8:00am (Breakfast)

  • 10:00am–11:00am (Break)

  • 12:00pm–2:00pm (Exhibit Hall Luncheon)

  • 5:30pm–6:30pm (Networking Reception)

  • 6:15pm (Door Prizes)

Friday, May 15:

  • 8:30am–9:00am (Exhibitor Appreciation Breakfast)

  • 9:00am–11:00am (Exhibit Hall Open)

  • 10:00am–11:00am (Break)

  • 10:45am (Door Prizes)

Tear Down Time:

  • Friday, May 15, 2015: 11:30am-5:00pm

Frequently Asked Questions

What is the meeting / hotel location?
Orlando World Center Marriott
8701 World Center Dr
Orlando, FL 32821

How do I reserve my hotel room for ASCA 2015?
2 Easy Ways to Book Your Hotel Reservation:

Special group rates for ASCA 2015 attendees: $218 plus tax. (These rates are available through April 20, 2015.)

What is my booth number?
View a list of exhibitors.

How many badges come with my exhibit space?
Each 10 x 10 exhibit space includes 1 Full Conference Registration and 3 Exhibit Hall only badges.

How can I purchase my electricity, furniture and carpet?
Download the EAC Work Authorization Form.

How do I get to the hotel from the airport?
Taxi service is readily available and runs about $39 one way from Kissimmee Gateway Airport– ISM. The Orlando World Center Marriott & Convention Center does not offer an airport shuttle to and from the hotel.

How do I pick up my badge?
Pick up your badge at the Exhibitor & Sponsor Registration desk located adjacent to the Exhibit Hall in the hotel’s convention center. Each exhibit space comes with a set number of badges, but those making onsite changes and additions will be charged an administrative fee.

What should I wear?
Business casual dress is recommended. Orlando’s average weather ranges from 80-90 degrees during the day and 60-70 degrees at night.

What are the set up and teardown hours?

  • Set Up: Tuesday, May 12 – 12pm to 5pm
  • Wednesday, May 13 – 8am to 3pm
  • Teardown: Friday, May 15 – 11:30am to 5pm

What are the exhibit hall hours?

Wednesday, May 13

  • 6:30pm–8:00pm (Exhibit Hall Welcome Reception)
  • 7:45pm (Door Prizes)

Thursday, May 14

  • 7:00am–2:00pm & 5:30pm–6:30pm (Exhibit Hall Open)
  • 7:00am–8:00am (Breakfast)
  • 10:00am–11:00am (Break)
  • 12:00pm–2:00pm (Exhibit Hall Luncheon)
  • 5:30pm–6:30pm (Networking Reception)
  • 6:15pm (Door Prizes)

Friday, May 15

  • 8:30am–9:00am (Exhibitor Appreciation Breakfast)
  • 9:00am–11:00am (Exhibit Hall Open)
  • 10:00am–11:00am (Break)
  • 10:45am (Door Prizes)

What happens if I teardown early?
Any exhibitor who chooses to dismantle outside of the dedicated tear down times will be prohibited from signing up for exhibit space at next year’s meeting until 30 days from the meeting date.

What if I have specific questions regarding my company's participation?
As always, we are here to help! Please call us at 202.337.5739. We look forward to seeing you in Orlando!