PRF Request to Report Late Due to Extenuating Circumstances

April 7, 2022

Provider Relief Fund Request to Report Late Due to Extenuating Circumstances

The Health Resources & Services Administration (HRSA) has announced that providers who experienced one or more extenuating circumstances that prevented them from meeting the reporting deadline for Provider Relief Fund (PRF) payments received during Reporting Period 1 will be able to Request to Report Late Due to Extenuating Circumstances beginning next Monday, April 11, 2022.

The request form for Reporting Period 1 will be available from Monday, April 11 through Friday, April 22, 2022. Period 1 funds were those received April 10 to June 30, 2020, and the deadline to report was November 30, 2021. You should have received communication from HRSA in March 2022 if your facility was noncompliant.

Extenuating Circumstances

A provider may request an opportunity to complete their report after the reporting period deadline by attesting that one or more of the following allowable extenuating circumstances applied at the time of the deadline:

  • Severe illness or death: A severe medical condition or death of a provider or key staff member responsible for reporting hindered the organization’s ability to complete the report during the Reporting Period.
  • Impacted by natural disaster: A natural disaster occurred during or in close proximity of the end of the Reporting Period damaging the organization’s records or information technology.
  • Lack of receipt of reporting communications: An incorrect email or mailing address on file with HRSA prevented the organization from receiving instructions prior to the Reporting Period deadline.
  • Failure to click “Submit”: The organization registered and prepared a report in the PRF Reporting Portal, but failed to take the final step to click “Submit” prior to the deadline.
  • Internal miscommunication or error: Internal miscommunication or error regarding the individual who was authorized and expected to submit the report on behalf of the organization and/or the registered point of contact in the PRF Reporting Portal.
  • Incomplete Targeted Distribution payments: The organization’s parent entity completed all General Distribution payments, but a Targeted Distribution(s) was not reported on by the subsidiary.

Providers whose Request to Report Late Due to Extenuating Circumstances is approved will then have access to the PRF Reporting Portal to complete their report.

Providers whose request is denied will remain noncompliant with the Terms and Conditions and will be required to return all funds to HRSA that were not reported on in the applicable reporting period. Review the Returning Funds webpage for additional details.

As a reminder, recipients of PRF grants exceeding, in the aggregate, $10,000 must report on their use of those funds. The Reporting Entity must report on unreimbursed expenses attributable to coronavirus (net after other assistance received and PRF payments are applied) by quarter for the period of availability, broken out as “General and Administrative” and/or “Health Care-Related” expenses. Payment amounts not fully expended on healthcare-related expenses attributable to coronavirus may then be applied to patient care lost revenues, if applicable.

More information can be found in the revised reporting requirements released by HRSA in June 2021. You can also read more about the reporting deadlines and requirements in this ASC Focus Digital Debut.

Contact Kara Newbury with any questions.