Exhibitor Service Center

The ASCA 2019 Conference & Expo, the annual conference for the Ambulatory Surgery Center Association (ASCA), will bring together more than 2,200 ambulatory surgery center attendees. The conference features more than 60 highly regarded educational sessions and opportunities for attendees to earn continuing education credits, as well as targeted sponsorship and exhibit opportunities to help make your product or service stand apart from the competition.

Exhibiting with ASCA is an excellent opportunity to reach a professional, qualified audience that represents the entire ambulatory surgery industry. You can maximize your sales efforts and show a definite return on your investment by showcasing your products or services at ASCA 2019. Previous exhibitors and sponsors know the value of the ambulatory surgery market and demonstrate their satisfaction through continued support, year after year.

For more information, please contact Alex Yewdell.

 

Download Media KitDownload Application & Contract ASCA 2019 Exhibit Hall Map

 

Important Dates

Early Registration Deadline January 4, 2019
Regular Registration Deadline February 15, 2019
Logo and Descriptions Sponsors: Please send updated logos and descriptions to Alex Yewdell ASAP.

Exhibitors: Please upload your logo/description in the badge registration center (coming soon).
On-site Program Reservation Deadline March 15, 2019
On-site Program Materials Deadline April 8, 2019
Exhibit Hall Drawing Form Submission Deadline April 1, 2019
Mailing List Rental Mailing lists can be purchased at any time and will be available:

Pre-Show Mailing List: April 12, 2019

Post-Show Mailing List: May 31, 2019
Furniture/Electricity Deadline April 8, 2019
On-site Program Materials Deadline Early registration deadline is March 1, 2019.*

Download the ASCA 2019 Service Kit for further information.
Lead Retrieval Deadlines Coming soon
Badge Registration Deadlines Register by April 26, 2019.

Visit the Sponsor/ Exhibitor Badge Registration Center (coming soon) to register booth personnel.
Set-Up Time Tuesday, May 14, 2019:
12:00 pm–5:00 pm

Wednesday, May 15, 2019:
8:00 am–3:00 pm
Exhibit Hall Hours Wednesday, May 15, 2019:
6:00 pm–8:00 pm – Exhibit Hall Welcome Reception
7:45 pm – Door Prizes

Thursday, May 16, 2019:
7:00 am–6:30 pm – Exhibit Hall Open
7:00 am–8:00 am – Exhibit Hall Breakfast
10:00 am–11:00 am – Exhibit Hall Break
12:00 pm–2:00 pm – Exhibit Hall Luncheon
5:30 pm–6:30 pm – Exhibit Hall Reception
6:15 pm – Door Prizes

Friday, May 17, 2019:
8:30 am–9:00 am – Exhibitor Appreciation Breakfast
9:00 am–11:00 am – Exhibit Hall Open
10:00 am–11:00 am – Exhibit Hall Break
10:45 am – Door Prizes
Tear-Down Time Friday, May 17, 2019:
11:30 am–5:00 pm

Frequently Asked Questions

Gaylord Opryland Resort & Convention Center
2800 Opryland Dr
Nashville, TN 37214

ASCA has secured discounted rates for conference attendees.

Room Rates: $231 (+ $18 resort fee) per night for a single/double room Hotel reservations for the ASCA 2019 Conference & Expo will open in early fall 2018.

Each 10' x 10' exhibit space includes one Full Conference Registration and three Exhibit Hall Only badges. Sponsors will receive additional Full Conference Registrations based on their level of support.

Visit the ASCA 2019 Exhibitor Registration Center (coming soon) to register booth personnel.

Visit the interactive exhibit hall map (coming soon) to find your booth number.

Download the Exhibitor Service Kit for further information on exhibit hall drawings, lead retrieval, carpeting, booth furnishings, electricity and shipping guidelines.

Pick up your badge at the Exhibitor & Sponsor Registration desk located adjacent to the Exhibit Hall in the Gaylord Opryland Resort & Convention Center. Each exhibit space comes with a set number of badges. If you need to make changes and/or additions on site, you will be charged an administrative fee.

Business casual dress is recommended. Nashville’s average weather ranges from 56-77 degrees.

Set-Up Time Tuesday, May 14, 2019:
12:00 pm–5:00 pm

Wednesday, May 15, 2019:
8:00 am–3:00 pm
Tear-Down Time Friday, May 17, 2019:
11:30 am–5:00 pm
Exhibit Hall Hours Wednesday, May 15, 2019:
6:00 pm–8:00 pm – Exhibit Hall Welcome Reception
7:45 pm – Door Prizes

Thursday, May 16, 2019:
7:00 am–6:30 pm – Exhibit Hall Open
7:00 am–8:00 am – Exhibit Hall Breakfast
10:00 am–11:00 am – Exhibit Hall Break
12:00 pm–2:00 pm – Exhibit Hall Luncheon
5:30 pm–6:30 pm – Exhibit Hall Reception
6:15 pm – Door Prizes

Friday, May 17, 2019:
8:30 am–9:00 am – Exhibitor Appreciation Breakfast
9:00 am–11:00 am – Exhibit Hall Open
10:00 am–11:00 am – Exhibit Hall Break
10:45 am – Door Prizes

Any exhibitor who chooses to dismantle outside of the dedicated tear-down times will be prohibited from signing up for exhibit space at next year’s meeting until 30 days from the meeting date.

As always, we are here to help. Please contact Alex Yewdell at 202.337.1897.

We look forward to seeing you in Nashville!