2019 Winter Seminar Schedule


The 2019 Winter Seminar features three specialized tracks that cover ASC management, coding and billing and infection prevention. Attendees can move freely between the tracks and attend any of the sessions offered throughout this three-day seminar.

ASC Management Essentials (new in 2019)

When it comes to health care, one day is never like any other and the risks your ASC and patients face seem to compound daily. ASCA has examined the biggest changes and challenges that ASCs will face in the coming year and put together an entire program that targets the unique needs of ASCs. Whether it’s compliance, quality reporting, infection prevention or another ASC operational area that concerns you most, the new ASC management track has the answers you need.

Coding Update & Reimbursement Strategies

Make sure you’re not leaving money on the table! Listen to the experts in this popular track discuss the coding and billing changes that took place this year and walk you through how to prepare for the changes to come in 2019. Don’t miss this opportunity to maximize reimbursements and protect your ASC’s bottom line.

Infection Prevention Techniques for ASCs

The infection prevention track offers a state-of-the-art investigation into best practices in sterilization, instrument reprocessing and the policies and procedures you need to prevent infections in your ASC. Get practical, how-to advice for developing and sustaining a comprehensive infection prevention program that successfully protects your patients and your ASC.



Sessions begin on Thursday afternoon and end Saturday afternoon. The schedule also includes:

  • Exhibitor reception on Thursday evening
  • Afternoon snack breaks on Thursday and Friday
  • Breakfast and mid-morning coffee breaks on Friday and Saturday
  • Lunch on Friday




Filterable Table

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Click each session title to view the session description.

Thursday, January 17
12:00pm–1:30pm

 

Faculty:
Marcus Crider, JD

Content Area:
Human Resources

Description: Find out how to head off personnel problems before they start and prevent costly, time-consuming lawsuits in this interactive workshop led by Marcus Crider, a partner with the Waller Lansden Dortch & Davis law firm. Join Crider and your colleagues in lively discussions about critical employment issues, such as conducting effective workplace investigations, dealing with coworker or supervisor harassment, managing the problem employee, getting buy-in from your supervisors, untangling the Americans with Disabilities Act/Family and Medical Leave Act/Workers’ Compensation web and avoiding common wage and hour pitfalls. Bring your most pressing HR concerns, and leave with sound, real-world solutions you can apply in your ASC.

1:30pm–2:45pm

 

Faculty:
Ann Shimek, MSN, BSN, RN, CASC

Content Area:
Quality

Description: Discuss the vital role that communication within every area of your ASC plays in improving patient safety and the patient experience in your facility. Every employee affects your patients’ perceptions of the care they receive. Identify opportunities for improving staff communications and leave with ideas you can take back to your facility and implement immediately to enhance the patient and family experience in your ASC.

2:45pm–3:00pm

 

Location: Main Foyer

Description: Enjoy a coffee or tea as you visit vendor exhibits.

3:00pm–4:15pm

 

Faculty:
Lee Eaves

Content Area:
Patient Care

Description: Hear how to prepare for and respond to the unpredictable, quickly evolving chaos likely to accompany an active shooter incident in your ASC. Learn how you can play an integral role in mitigating the impacts of an active shooter incident by using tools and resources designed to help you be prepared.

4:15pm–5:30pm

 

Faculty:
Kelly Barker

Debra Ledak, RN, BSN

Content Area:
Financial

Description: Get the insights and expertise you need to facilitate the planning process, resource allocations and identification of procedures to consider when you decide to add a new service line to your ASC’s scope of practice. Where do you start and what factors influence that decision? What are some tools that can be used to ensure all key stakeholders are on board?

5:30pm–7:30pm

 

Location: Exhibition Area

Description: Enjoy cocktails and hors d’oeuvres while getting to know other ASC professionals and our seminar exhibitors. Be sure to attend!

 

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Click on each session title to view the session description.

Friday, January 18
7:00am–7:30am

 

Location: Exhibition Area

Description: Start your day off with breakfast in the exhibition area. Breakfast is scheduled to include a variety of juices, fruits, bagels, breakfast bakeries and coffee.

7:30am–8:30am

Faculty:
Marcus Crider, JD

Content Area:
Human Resources

Description: Your ASC’s employees and physicians are among the 1.15 billion active Facebook users, 500 million Twitter users and 238 million LinkedIn users in the world today. Like it or not, social media is revolutionizing the way we live and fundamentally altering how we communicate and do business. Get practical advice for managing the complex employment issues that social networking raises in your ASC, including how to minimize potential liability from improper use and avoiding National Labor Relations Board scrutiny.

7:30am–8:30am

Faculty:
Cristina Bentin, CMA, CCS-P, COC, CPPM, AAPC Fellow

Content Area:
Financial

Description: Get an update on new, revised and deleted CPT codes in 2019 as they pertain to those indicated on the Centers for Medicare & Medicaid Services (CMS) List of ASC Covered Surgical Procedures. American Medical Association applications and scenarios for reporting the new CPT codes, as well as reimbursement changes from a CMS perspective for established codes, will be discussed.

7:30am–8:30am

Faculty:
Deborah Mack, BSN, CNOR, CASC

Content Area:
Patient Care; Program Development, Implementation & Maintenance

Description: The Centers for Medicare & Medicaid Services requires that ASCs have "a licensed health care professional qualified through training in infection control and designated to direct the ASC's infection control program." Focus on the key components of an ASC infection prevention program that are the responsibility of the infection preventionist and get guidance on how to comply. Identify ways the role of infection preventionist integrates with a multi-disciplinary approach toward a comprehensive quality assurance and performance improvement program.

8:35am–10:05am

Faculty:
John Goehle, MBA, CPA, CASC

Content Area:
Financial

Description: Participate in this hands-on introductory course to learn how to read the basic financial statements used in ASCs (Income Statement, Balance Sheet and Cash Flow Statement) and how to evaluate common ASC financial transactions. Review standard ASC financial metrics, how to calculate them and where to get meaningful benchmarks.

8:35am–10:05am

Faculty:
Mandeara Frye, CPC, CPMA

Content Area:
Financial

Description: Gain a deeper understanding of general surgery guidelines as they apply to the ASC setting. Break down the National Council on Compensation Insurance (NCCI) manual and other references to ensure accurate, compliant coding with optimal reimbursement. Review common procedures and real-world examples.

8:35am–10:05am

Faculty:
Tammy Tyler, RN, CIC

Content Area:
Patient Care; Surveillance, Data Collection & Analysis

Description: Get to know the updated Medicare ASC Infection Control Surveyor Worksheet like you’ve never known it before and how to put it to work inside your ASC to drive critical change and lasting improvement. Working with other ASC professionals, take a deep dive into the different sections of the worksheet. Identify and share challenges and successes related to compliance, explore the expectations of surveying authorities and find the ways your ASC can benefit.

10:05am-10:30am

Location: Main Foyer

Description: Enjoy a coffee or tea as you visit vendor exhibits.

10:30am–12:00pm

Faculty:
Christopher Dembny, RPh

Content Area:
Regulatory/Legal

Description: Explore ways to avoid and navigate common pharmacy concerns in the ASC setting, including drug shortages, 503B outsourcing facilities, narcotic diversion and the opioid crisis, and infection control within United States Pharmacopeia (USP) 797. Discuss relevant guidelines from the Drug Enforcement Administration, Centers for Disease Control and Prevention, Centers for Medicare & Medicaid Services, Food and Drug Administration, USP and accrediting organizations.

10:30am–12:00pm

Faculty:
Jenny Mead

Content Area:
Financial

Description: Focus on the most commonly performed hip, knee and podiatry arthroscopic and open procedures performed in ASCs. Review reimbursement/clinical coding guidelines, case examples and industry standards and changes.

10:30am–12:00pm

Faculty:
Michelle McKinley, LVN, CRCST, CIS, CHL, AGTS, ASQ, CMQ/OE

Content Area:
Patient Care; Instrument/Equipment Cleaning, Disinfection & Sterilization

Description: Make sure you understand all the guidelines for reprocessing medical devices that apply inside your ASC, their role in protecting patient safety and the practices your ASC can put in place to ensure compliance. Use the information from this session as a template of compliance you can carry back to your ASC. If you’re planning on expanding your service line or made a change recently, you won’t want to miss this session.

12:00pm–12:45pm

 

Location: Main Foyer

Description: Network with friends and exhibitors while enjoying a delicious meal!

12:00pm–12:45pm

Affiliate Lab Presentation:
by HSTpathways
Room: 614

Description: Are you looking to maximize your efficiency across your center from scheduling to charting to billing, and making patient care & safety improvements? How can you improve your supply chain costs, measure your case costs easily, or improve your revenue cycle management with faster collections? Robert Marinich, Vice President at HSTpathways, will show you how utilizing HST’s integrated platform will help you reach your goals faster, and with more accurate and measurable outcomes.


HSTpathways Logo
12:45pm–1:45pm

Faculty:
Tom Stallings

Laurie Roderiques

Content Area:
Quality

Description: Get the help you need to create a meaningful peer review program that meets regulatory requirements, manages legal risk and promotes buy-in from your reviewing physicians. At this interactive and entertaining session, you’ll examine peer review essentials from administrative, accreditation, policy, risk management and legal perspectives. Look at real-world case studies, get answers to your most challenging questions and walk away with practical tools you can use at your ASC the day you return home. Improperly-handled peer review can be financially and operationally disastrous. Review your ASC’s peer review process before you become entangled in a lawsuit.

12:45pm–1:45pm

Faculty:
Juanita Mendoza, CPC

Content Area:
Financial

Description: Find out how to maximize reimbursement while remaining compliant with federal and payer guidelines. Get answers to common questions such as: What are the differences between screening, surveillance and diagnostic colonoscopies? How do the Centers for Medicare & Medicaid Services’ Local Coverage Determinations and commercial payer coverage guidelines affect your bottom line? What can you do to minimize denials and ensure first-run payments on claims? Review the practical applications of the operative report.

12:45pm–1:45pm

Faculty:
Stanford Plavin, MD

Content Area:
Patient Care; Education & Training

Description: Reduce infections in your ASC with this overview of infections in outpatient surgery and the role of your anesthesia team in helping to prevent them. Examine predictors of infections, ways your anesthesia team can identify and eliminate them, techniques for eliminating undesirable anesthesia practices that can contribute to infections common in outpatient surgery and actions you can expect your anesthesia team to take to prevent infections in your ASC.

1:50pm–2:50pm

Faculty:
Lenora Woolsey, RN, MSN, CNOR

Content Area:
Financial

Description: Your employees are essential to the success of your ASC. Join this session to get the tools and tactics you need to evaluate staffing strategically and rightsize for the needs of your workday. Find out how to build your team for flexibility, reduce labor cost, prevent bottlenecks and assign staff efficiently. Balancing the number of employees and hours worked in your ASC will enhance your ability to meet the expectations of your patients and physicians.

1:50pm–2:50pm

Faculty:
Alison Kuley, CPC

Content Area:
Financial

Description: Spine procedures are migrating to the ASC setting. Take a close-up look at the best ways to navigate through both basic and advanced spine coding while remaining compliant and maximizing revenue. Leave with important recommendations that can help you ensure timely and accurate payments while reducing denials.

1:50pm–2:50pm

Faculty:
Ann Geier, MS, RN, CNOR, CASC

Content Area:
Patient Care; Education & Training

Description: When the Centers for Medicare & Medicaid Services (CMS) mandated that ASCs designate an infection preventionist (IP) in every facility, no one envisioned the time that would be required to address all the responsibilities that person would manage. Although ASCs are usually small facilities that rely on a combination of full-time and part-time nurses assigned to multiple roles, the IP position should not be managed as an afterthought. Depending on the size of the center and the complexity/volume of cases, the IP might spend many hours a week completing the work required. Administration should make this a priority position and allow the time and resources necessary to perform the role as CMS designed it. Learn how to achieve that goal without neglecting staffing priorities in other areas.

2:50pm–3:05pm

Location: Main Foyer

Description: Enjoy a coffee or tea as you visit vendor exhibits.

3:05pm–4:05pm

Faculty:
Cristina Bentin, CMA, CCS-P, COC, CPPM, AAPC Fellow

Content Area:
Financial

Description: Despite extensive media coverage regarding the Health Insurance Portability and Accountability Act (HIPAA) compliance audits and penalties, reasonable assurance practices related to business associates and vendors still come up short. Review your ASC’s responsibilities related to your business associates’ adherence to HIPAA’s Privacy and Security Rules and some common justifications business associates use to bypass HIPAA requirements. Re-examine your ASC’s privacy and security policies and procedures and investigate your options when a business associate isn’t compliant with HIPAA’s Privacy and Security Rules. Learn key areas of the Business Associate Agreement (BAA) that are frequently overlooked but essential when collaborating with a business associate/vendor.

3:05pm–4:05pm

Faculty:
Juanita Mendoza, CPC

Content Area:
Financial

Description: Review the most common urology and gynecology procedures performed in ASCs, including brachytherapy, cystoscopy, TURP, UroLift®, colporrhaphy, laparoscopy, hysteroscopy and procedures for urinary incontinence. Discuss the importance of the Centers for Medicare & Medicaid Services’ Local Coverage Determinations and commercial payer coverage guidelines.

3:05pm–4:05pm

Faculty:
Bill Schmelzer

Content Area:
Patient Care; Infection Prevention Strategies

Description: Listen to the story of the presenter’s personal experience with a surgical site infection and level three sepsis. With 30 years in the Surgical and Infection Prevention division of Kimberly-Clark and the spin-off Halyard Health, Schmelzer came into his experience with a serious hospital-acquired surgical site infection with a knowledge of the hospital, the surgical environment and the risks associated with septic bacteremia and methicillin resistant staphylococcus aureus (MRSA). In his presentation, he will share his story, observations and reflections on what happened and the aftermath.

4:10pm–5:10pm

Faculty:
Ann Geier, MS, RN, CNOR, CASC

Content Area:
Financial

Description: Supply chain management requires a high level of attention to detail and begins with the basic setup. Make sure your ASC is prepared to manage start-up, routine tasks and special orders effectively during the life of your ASC.

4:10pm–5:10pm

Faculty:
Crystal DeMario, CPC, CIRCC, CASCC

Content Area:
Financial

Description: As ASCs continue to diversify the procedures they can perform, ASC coders face unique coding challenges for services they may not have encountered before. Join this session for a deep dive into two of those areas: dialysis access interventions and peripheral arterial disease procedures. Proper coding for these interventions requires an understanding of complex surgical procedures such as atherectomy, angioplasty, stent, thrombectomy and more. Please join us for this discussion of the anatomy and terminology, CPT guidelines, Centers for Medicare & Medicaid Services’ guidelines, appropriate modifiers and coding nuances for these ASC procedures.

4:10pm–5:10pm

Faculty:
Lori Pacheco

Content Area:
Patient Care; Instrument/Equipment Cleaning, Disinfection & Sterilization

Description: Examine best practices and recommendations for operating a sterile processing environment based on Association for the Advancement of Medical Instrumentation (AAMI), Association of periOperative Registered Nurses (AORN) and accreditation standards. Describe the effects of Toxic Anterior Segment Syndrome (TASS) and its relationship to decontamination, processing and sterilization of instrumentation. Focus on care, handling, cleaning and sterilization of surgical instrumentation according to manufacturer's instructions for use (IFU) and the proper way to perform Immediate Use and Steam Sterilization (IUSS), also known as “flashing.”

 

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Click on each session title to view the session description.

Saturday, January 19
7:00am–7:30am

 

Location: Main Foyer

Description: Start your day off with breakfast in the exhibition area. Breakfast is scheduled to include a variety of juices, fruits, bagels, breakfast bakeries and coffee.

7:30am–9:00am

Faculty:
Debra Stinchcomb, MBA, BSN, RN, CASC

Content Area:
Quality

Description: Quality improvement (QI) studies are required as part of your ASC’s Quality Assurance and Performance Improvement (QAPI) program. Explore your ASC’s operational challenges to identify QI study topics that produce meaningful and sustainable improvement. Once you identify your topic, walk through the steps of conducting and documenting a QI study that’s compliant with current standards.

7:30am–9:00am

Faculty:
Jessica Miller, MHA, CPC

Content Area:
Financial

Description: Prepare now to confront the coding challenges associated with functional endoscopic sinus surgery (FESS) procedures, nasal reconstruction and complex ear surgeries. Review correct coding guidelines for common and complex eye procedures and how payer-specific requirements affect your ASC. Find out how to apply this knowledge using real-life case studies and examples.

7:30am–9:00am

Faculty:
Lisa Berus, RN, MSN, Med, CASSPT

Content Area:
Patient Care; Program Development, Implementation & Maintenance

Description: The Infection Control Risk Assessment is required by accreditation organizations and the Centers for Medicare & Medicaid Services to help facilities develop a global view of the risks that patients and staff face in their specific setting. Explore best practices for developing and conducting a risk assessment and focus on helping personnel responsible for this task understand the key components and steps to take. Learn how to collect geographic, population and services information; how to identify and score the risks; and ways to prioritize the risks you uncover in your ASC in the order of magnitude. Consider goals and objectives your ASC can adopt based on the risks you identify.

9:05am–10:20am

Faculty:
Pat Ewald, RN

Content Area:
Regulatory/Legal

Description: New Centers for Medicare & Medicaid Services’ (CMS) emergency preparedness requirements focus on continuity of operations and putting patient care at the center of emergency planning. Get to know how the new rules affect your center. Learn practical approaches for complying with both the spirit and letter of the new requirements.

9:05am–10:20am

Faculty:
Alison Kuley, CPC

Tamara Wagner, CPC

Content Area:
Financial

Description: Make sure you’re coding properly for pain management procedures ranging from trigger point injections to spinal stimulators. Explore anatomy, code sets, documentation challenges related to pain procedures and common pain coding errors. Discuss CMS Local Coverage Determinations, medical policies and medical necessity.

9:05am–10:20am

Faculty:
Kelly Ogle, BS, MS

Content Area:
Patient Care; Infection Prevention Strategies

Description: Keep your ASC’s employees safe with this in-depth review of everything you need to know about compliance with the Occupational Safety and Health Administration’s requirements and key steps in infection control. Find out how sharps are properly maintained and delve into infection control, including hand hygiene. Be sure that you are following procedures and policies that protect both your ASC’s staff and your patients.

10:20am-10:30am

Location: Main Foyer

Description: Enjoy a coffee or tea as you visit vendor exhibits.

10:30am–12:00pm

Faculty:
William Phillips, CGC, PhD

Content Area:
Regulatory/Legal

Description: The new standards for compliance with the National Fire Protection Association’s Health Care Facilities Code are now fully implemented. Discover real-world techniques your facility can use to ensure compliance with the new rules. Special focus will be placed on exploring what is required for certifications and training for technicians performing work, as well as what documentation needs to be added to the records of completed inspections and testing for compliance.

10:30am–12:00pm

Faculty:
Jenny Mead

Content Area:
Financial

Description: Focus on the most commonly performed shoulder, hand and wrist arthroscopic and open procedures performed in ASCs. Review reimbursement/clinical coding guidelines, case examples and industry standards and changes.

10:30am–12:00pm

Faculty:
Laura Schneider, RN, CGRN, CEFR, CASC

Content Area:
Patient Care; Instrument/Equipment Cleaning, Disinfection & Sterilization

Description: To ensure compliant endoscope reprocessing, you must provide facility-specific education and training that address the endoscope brands/models in your ASC, automated endoscope reprocessors (AERs), leak tester, enzymatic detergent and high-level disinfectant(s) that are used in your facility. Surveyors are focusing on how ASCs are educating and training their staff and will ask to see documentation. This presentation will walk you through simple steps to develop a comprehensive, customized orientation plan for new or experienced endoscope reprocessors and ongoing education and competencies for your facility, as well as a plan for monthly monitoring of staff performance. When you verify competencies annually, you can use information in place to complete your customized education plans and complete competencies on all steps of endoscope reprocessing.

 

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Schedule Key

ASC Management Essentials

Coding Update & Reimbursement Strategies

Food Function. Various food and/or beverages will be served at these sessions.

Infection Prevention Techniques for ASCs. These sessions specialize in infection prevention.