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Hotel & Travel

1501 Gaylord Trail
Grapevine, Texas 76051
Main Hotel Line: 817.778.2000

ASCA 2012 discounted rate: $204 plus tax, per night for a standard room. Upgraded rooms are available; please inquire. These rates are available until April 5. Please use this group discount code when placing your reservation: A-FSG12. Rooms are very likely to sell out. Please make your reservations early.

Reservation Line: 866.782.7897. Tell the reservationist you are with ASCA 2012.

To book your room online, please click here.

Please note ASCA will neither call nor have someone call to book your hotel room. If you receive a phone call from “Conventional Housing” or another company suggesting you make your reservation through them, please know this is not a service or company affiliated with ASCA, ASCA 2012 or the Gaylord Texan.

Click on the heading tabs below to find out more information.

Hotel Information

This year’s meeting takes place at the legendary Gaylord Texan Hotel & Convention Center, which provides the perfect Lone Star State experience. Overlooking Lake Grapevine, this amazing property covers more than 4½ acres of indoor gardens, waters, and much more! Complete with fine dining and casual restaurants, this luxurious hotel is the pride of Texas and the ideal location for ASCA 2012. Visit the Gaylord Texan Hotel's web site.


The Gaylord Texan is about 15 minutes from the Dallas-Fort Worth International Airport (DFW).

American Airlines is offering our attendees a 5% discount off the lowest applicable published air fare! This offer is valid from for travel between May 4-17 to DFW airport. To make reservations, go online to and choose More Flight Search Options and insert the promotion code 3852DH in the appropriate box. Or call American Airlines at 1-800-433-1790 with the Promotion Code. There is a fee for reservations made by phone. For more details about this promotion, call 1-800-221-2255.

A cab ride from DFW Airport runs approximately $25.

Super Shuttle offers rides beginning at $12 per person from DFW Airport.

The Gaylord Texan offers private transportation services to and from the hotel. Prices begin at $62 for 2 people. Each additional passenger is $5.

For more detailed information and to make your reservations, click here.

If you are driving or renting a car at the airport, click here for directions.


Parking is $17/day in the garage or $24/day for valet.

Local Information

Grapevine Texas is ideally located between Dallas and Fort Worth. Visitors can enjoy a plethora of activities ranging from shopping, visiting wineries, Six Flags Over Texas, to attending the Mesquite Championship Rodeo.

Visit the Grapevine Convention Site and Visitor’s Bureau Site for more information.

Convention Center Map