Become an Exhibitor

Interested in exhibiting with us at ASCA's annual meeting, ASCA 2017, in Washington, DC, May 3-6? Download the prospectus and review the resources on this page below for more information.


ASCA 2017 Media Kit & Opportunities Guide
ASCA 2017 Exhibitor Prospectus


ASCA 2016 Exhibit Hall Map
Exhibit Hall Map


Important Dates

Early Registration Deadline

January 10, 2017

Regular Registration Deadline

February 14, 2017

Logo & Descriptions

Sponsors: Please send updated logos and descriptions to elizabeth@ ASAP

Exhibitors: Please upload your logo/description in the badge registration center. **Coming Soon**

Onsite Program Reservation Deadline

March 10, 2017

Onsite Materials Deadline

March 14, 2017

Exhibit Hall Drawing From Submission Deadline

March 14, 2017

Mailing List Rental

Mailing lists can be purchased at anytime and will be available:

   Pre-Show Mailing List: April 11, 2017

   Post-Show Mailing List: May 23, 2017

Furniture/ Electricity Deadline

Early registration deadline April 11, 2017

Download the ASCA 2017 Service Kit for further information.

Lead Retrieval Deadline

Early registration deadline **Coming Soon**

Badge Registration Deadlines

Register by April 1, 2017

Visit the Sponsor/Exhibitor Badge Registration Center to register booth personnel today.

Set Up Time

Tuesday, May 2, 2017:


Wednesday, May 3, 2017:


Exhibit Hall Hours

Wednesday, May 3, 2017:

   6:30pm–8:00pm — Exhibit Hall Welcome Reception

Thursday, May 4, 2017:

   7:00am–2:00pm — Exhibit Hall Open

   5:30pm–6:30pm — Exhibit Hall Open

   7:00am–8:00am — Breakfast

   10:00am–11:00am — Break

   12:00pm–2:00pm — Exhibit Hall Luncheon

   5:30pm–6:30pm — Networking Reception

   6:15pm — Door Prizes

Friday, May 5, 2017:

   8:30am–9:00am — Exhibitor Appreciation Breakfast

   9:00am–11:00am — Exhibit Hall Open

   10:00am–11:00am — Break

   10:45am — Door Prizes

Tear Down Time

Friday, May 5, 2017:



Frequently Asked Questions

Click on the heading tabs below to find out more information.

Gaylord National Resort & Convention Center
201 Waterfront Street
National Harbor, MD 20745

Click on the Hotel & Travel tab at the top of the ASCA 2017 website.

If you have any questions, please call toll free at 855.623.2116 between 8:30am-9:00pm Eastern, Monday through Friday, or email ConferenceDirect at

Each 10' x 10' exhibit space includes 1 Full Conference Registration and 3 Exhibit Hall only badges. Sponsors will receive additional Full Conference Registrations based on their level of support.

Visit the Sponsor/Exhibitor Badge Registration Center **Coming Soon** to register booth personnel today.

**Coming Soon** Visit the interactive exhibit hall map to find your booth number.

Download the Exhibitor Service Kit for further information on exhibit hall drawings, lead retrieval, carpeting, booth furnishings, electricity, and shipping guidelines.

Gaylord National is just a 15-minute drive from Reagan National Airport and a 45-minute drive from both Dulles International and Baltimore Washington International Airports. The Gaylord National offers shuttle service to all three airports. Reagan National ticket prices are $18 one way, $33 per person pre-paid round trip and $85 for exclusive van service. Ticket prices to Dulles International and Baltimore Washington International $45 per passenger or $125 exclusive van. To make your shuttle reservation, call 1.800.660.8000, visit online at

On-site parking is $8/hour and $26/day. Valet parking is $39/day.

Pick up your badge at the Exhibitor & Sponsor Registration desk located adjacent to the Exhibit Hall in the hotel’s convention center. Each exhibit space comes with a set number of badges, but those making onsite changes and additions will be charged an administrative fee.

Business casual dress is recommended. Washington, DC’s average weather ranges from 70-80 degrees during the day and 50-60 degrees at night.

Set Up:

Tuesday, May 2
12pm to 5pm


Wednesday, May 3
8am to 3pm


Friday, May 5
11:30am to 5pm

Wednesday, May 3


Exhibit Hall Welcome Reception

Thursday, May 4



Exhibit Hall Open






Exhibit Hall Luncheon


Networking Reception


Door Prizes

Friday, May 5


Exhibitor Appreciation Breakfast


Exhibit Hall Open




Door Prizes


Exhibit Teardown

Any exhibitor who chooses to dismantle outside of the dedicated tear down times will be prohibited from signing up for exhibit space at next year’s meeting until 30 days from the meeting date.

As always, we are here to help. Please call us at 202.337.1897.

We look forward to seeing you in Washington, DC!