Become an Exhibitor

Interested in exhibiting with us at ASCA's annual meeting, ASCA 2016, in Dallas, TX, May 19-22? Download the prospectus and review the resources on this page below for more information.

 

ASCA 2016 Prospectus
ASCA 2016 Exhibitor Prospectus

 

ASCA 2016 Exhibit Hall Map
Exhibit Hall Map

 

Important Dates

Early Registration Price Increase

January 8, 2016

Logo & Descriptions

Sponsors: Please send updated logos and descriptions to elizabeth@ bluehouse.us ASAP

Exhibitors: Please upload your logo/description in the badge registration center.

Advertising Reservation Deadline

March 14, 2016

Advertising Materials Deadline

March 28, 2016

Mailing List Rental

Mailing lists can be purchased at anytime and will be available:

   Pre-Show Mailing List: April 25, 2016

   Post-Show Mailing List: June 6, 2016

Download the Mailing List Rental Agreement

Furniture/ Electricity Deadline

Early registration deadline April 27, 2016.

Download the Exhibitor Service Kit for further information.

Lead Retrieval Deadline

Early registration deadline April 29, 2016.

Download the Exhibitor Lead Retrieval Form.

Badge Registration Deadlines

Register by May 10, 2016.

Visit the Sponsor/Exhibitor Badge Registration Center to register booth personnel today.

Set Up Time

Wednesday, May 18, 2016: 12:00pm-5:00pm

Thursday, May 19, 2016: 8:00am-3:00pm

Exhibit Hall Hours

Thursday, May 19, 2016:

  6:30pm–8:00pm - Exhibit Hall Welcome Reception

  7:45pm - Door Prizes


Friday, May 20, 2016:

  7:00am–2:00pm & 5:30pm–6:30pm - Exhibit Hall Open

  7:00am–8:00am - Breakfast

  7:00am–2:00pm & 5:30pm–6:30pm - Exhibit Hall Open

  10:00am–11:00am - Break

  12:00pm–2:00pm - Exhibit Hall Luncheon

  5:30pm–6:30pm - Networking Reception

  6:15pm - Door Prizes


Saturday, May 21, 2016:

  8:30am–9:00am - Exhibitor Appreciation Breakfast

  9:00am–11:00am - Exhibit Hall Open

  10:00am–11:00am - Break

  10:45am - Door Prizes

Tear Down Time

Saturday, May 21, 2016: 11:30am-5:00pm

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Frequently Asked Questions

Click on the heading tabs below to find out more information.

Gaylord Texan Resort & Convention Center
1501 Gaylord Trail
Grapevine, TX 76051
UNITED STATES

Visit our hotel booking site.

If you have any questions, please call toll free at 855.623.2116 between 8:30am-9:00pm Eastern, Monday through Friday, or email ConferenceDirect at asca@conferencedirect.com.

Each 10 x 10 exhibit space includes 1 Full Conference Registration and 3 Exhibit Hall only badges.

Visit the Sponsor/Exhibitor Badge Registration Center to register booth personnel today.

Visit the interactive exhibit hall map to find your booth number.

Download the Exhibitor Service Kit for further information on exhibit hall drawings, lead retrieval, carpeting, booth furnishings, electricity, and shipping guidelines.

Taxi service is readily available and runs about $25 one way from Dallas/Fort Worth International Airport (DFW). The Gaylord Texan Resort & Convention Center does not offer an airport shuttle to and from the hotel.

On-site parking is $19/day and $29/day with valet parking.

Pick up your badge at the Exhibitor & Sponsor Registration desk located adjacent to the Exhibit Hall in the hotel’s convention center. Each exhibit space comes with a set number of badges, but those making onsite changes and additions will be charged an administrative fee.

Business casual dress is recommended. Texas’s average weather ranges from 80-90 degrees during the day and 60-70 degrees at night.

Set Up:

Wednesday, May 18
12pm to 5pm

 

Thursday, May 19
8am to 3pm

Teardown:

Saturday, May 21
11:30am to 5pm


Thursday, May 19

6:30pm–8:00pm

Exhibit Hall Welcome Reception

7:45pm

Door Prizes


Friday, May 20

7:00am–2:00pm

5:30pm–6:30pm

Exhibit Hall Open

7:00am–8:00am

Breakfast

10:00am–11:00am

Break

12:00pm–2:00pm

Exhibit Hall Luncheon

5:30pm–6:30pm

Networking Reception


Saturday, May 21

8:30am–9:00am

Exhibitor Appreciation Breakfast

7:00am–8:00am

Breakfast

9:00am–11:00am

Exhibit Hall Open

10:00am–11:00am

Break

10:45am

Door Prizes

11:30am-5:00pm

Exhibit Teardown

Any exhibitor who chooses to dismantle outside of the dedicated tear down times will be prohibited from signing up for exhibit space at next year’s meeting until 30 days from the meeting date.

As always, we are here to help. Please call us at 202.337.1897.

We look forward to seeing you in Dallas!


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